Registration & Cancellation Statement
Cancellation requests must be received in writing by May 30, 2025, to be eligible for a 50% refund. Cancellations made after May 30, 2025, will not qualify for a refund under any circumstances. A 50% refund of the registration fee will be provided for all cancellations received by the specified date. Registration is transferable to another attendee if a transfer request is received in writing by May 30, 2025. Transfer requests made after May 30, 2025, will not be accommodated. If the symposium is canceled, a full refund of the registration fee will be issued to all registered participants. The symposium or anyone associated is not responsible for reimbursing any travel, accommodation, or other expenses incurred by participants due to the symposium’s cancellation or any other reason.
Please note that all cancellation, refund, and transfer requests must be submitted in writing to the symposium organizers by email at hello@blackplaytherapy.com. Ensure that your request includes your full name, registration confirmation number, and contact information for processing. We understand that unexpected circumstances may arise, and we appreciate your understanding of our policy, which helps us maintain our financial commitments to the symposium venue and ensure the event’s success. If you have any questions or need further assistance regarding your registration, please do not hesitate to contact us at hello@blackplaytherapy.com.
Photo/Video/Audio Release Statement
By attending the Black Play Therapy Symposium (BPTS), an adult-only event scheduled to take place from July 11-12, 2025, you, as an attendee, acknowledge and agree to the following photo/video/audio terms and conditions: During the symposium, BDTS may capture your image, voice, and likeness in audio and/or video format through photography, video recording, or audio recording. These recordings may be used for promotional, educational, or other lawful purposes, including but not limited to marketing materials, social media, websites, and educational content.
Attendees who do not wish to have their image, voice, or likeness captured and used as described above have the option to sign a form at the event registration desk upon request, indicating their preference not to be included in any recordings or media. BDTS will make reasonable efforts to respect these preferences. Please be aware that BDTS cannot guarantee complete exclusion from all recordings, as some general event footage may still be captured and used for event documentation and promotional purposes. However, any specific request to exclude an attendee’s image, voice, or likeness will be honored to the extent feasible. By attending the symposium, you acknowledge that you have read and understood this Photo/Video/Audio Recording Release Statement and agree to its terms and conditions. If you have any questions or concerns regarding this statement, please contact Althea T. Simpson at hello@blackplaytherapy.com for further assistance.
Continuing Education (CE) Certificate Statement
We are pleased to announce that the Black Play Therapy Symposium is approved for Association for Play Therapy (APT) (Approve Provide 18-532) Continuing Education (CE) credits. Participants should always check with their licensing board regarding Continuing Education (CE) credits.
The Black Play Therapy Symposium (BPTS) will offer continuing education (CE) credits for mental health professionals attending our symposium event, which is scheduled to take place from July 11-12, 2025. We value your commitment to professional development and are committed to allowing you to earn CE credits. CE credits will be available exclusively to mental health professionals. Participants must sign in and out of each symposium session to qualify for CE credits. Please note that CE credits come at an additional cost, and details on pricing and registration will be provided on the registration page. To receive your CE certificate, participants must complete a symposium evaluation. The evaluation will be available to all registered attendees and is vital to the CE credit process. It allows us to assess the effectiveness of the symposium and gather feedback for future improvements. Instructions on completing the evaluation will be provided during the symposium.
Upon successful completion of the symposium evaluation and payment of $35.00, CE certificates will be issued to eligible participants within 30 days of the commencement of the BPTS. These certificates will reflect the number of CE credits earned during the symposium. BPTS is committed to providing quality professional development opportunities for mental health professionals, and we hope that our symposium contributes to your ongoing growth and education in your field. For any inquiries regarding CE credits or the approval status, please contact our CE Administrator at hello@blackplaytherapy.com.
Grievance Statement
At the Black Play Therapy Symposium (BDTS), we are committed to ensuring a positive and respectful environment for all participants. We strive to provide a symposium experience that fosters learning, collaboration, and professional growth. However, we understand that concerns or grievances may arise during the course of the BPTS. We take such matters seriously and have established the following grievance procedure to address any issues that may arise: If you have a concern, complaint, or grievance related to any aspect of the symposium, including but not limited to the conduct of other participants, session content, or organizational matters, we encourage you to report it promptly. Participants are encouraged to report grievances in writing via email to hello@blackplaytherapy.com or in person at the Symposium Registration Desk during the event. Please provide a detailed description of the issue, including the date, time, location, and any individuals involved, if applicable.
All grievances received will be reviewed by our Grievance Committee, consisting of designated members of the symposium planning team. The Grievance Committee will conduct a thorough investigation, gather relevant information, and seek to address the concern in a fair and timely manner. All grievances will be treated with the utmost confidentiality. Information regarding the grievance will only be shared with individuals directly involved in the resolution process. The Grievance Committee will work towards a resolution that is fair and equitable. Resolution options may include mediation, a formal apology, or other appropriate actions, depending on the nature of the grievance. After the grievance is resolved, the Grievance Committee will follow up with the reporting party to ensure that they are satisfied with the outcome and that the issue has been addressed to their satisfaction. All grievances and their resolutions will be documented and kept on file for reference and accountability purposes. BDTS prohibits any form of retaliation against individuals who report grievances in good faith.
You can submit a formal grievance if your concern remains unresolved after seeking informal assistance. To initiate the formal grievance process, please follow these steps: Obtain a Grievance Form from the symposium registration desk or a designated location. Complete the form, providing as much detail as possible about your concern or grievance. Return the completed form to the designated grievance submission point, which will be clearly marked.
We are committed to providing all symposium participants with a safe and inclusive environment. Your feedback and concerns are essential in helping us achieve this goal. We appreciate your cooperation and understanding in helping us maintain a respectful and productive symposium experience.